Crystal Express

Would you like to be able to bulk process contractor payments with a payroll partner dedicated to efficiency and integration?

If so look no further, we have the answer!

Being dedicated to streamlining business to business transactions and dynamic enough to accept process integration on many different levels, We are constantly looking for new ways to improve its services and facilities offered to our network of agencies.

In response to a number of agencies looking for a way to bulk process invoices and payments, we designed and put into operation a complete new method of processing known as, Crystal Express.

This allows agencies to transfer pay data to Crystal Umbrella in bulk, streamlining an agencies internal processes, cutting costs, improving efficiency and most of all keep contractors happy with one of the fastest payment cycles available today.

Business Integration

Crystal Umbrella work in a slightly different way than most Umbrella Companies. One of our main points of difference is that we will pay your contractors upon you supplying a remittance rather than received funds. This allows us to offer your workers one of the fastest payment processing times available.

However, in order to offer the above benefit we require your written consent to the value (usually the invoice total) which is due to arrive in our account. This confirmation allows us to begin processing the contractor's payroll immediately.

We appreciate that issuing remittances is not always a viable option as it is time consuming and needs to be done virtually straight away to have any benefit. This is the methodology behind Crystal Express.

How does Express work?

Bulk processing contractor’s invoices and payments eliminate the need for timesheets to be received by Crystal Umbrella. Instead, the agency continues to receive timesheets and inputs the billed time directly on to a “Payment Schedule” (a simple spreadsheet). This schedule is then sent back to Crystal Umbrella.

Upon receiving the payment schedule we will immediately process the income for the workers and issue payment by BACS the same day.

The same day we process the bulk “Payment Schedule” is the day we raise the invoice for you ready for payment. This invoice can be delivered electronically or hardcopy and can be a singular amount for all workers or itemised for each worker, the choice is yours.

The length of time you are given to pay the invoice is known as the “credit terms” these are based on the level of business managed and the frequency of pay to your workers.

What are the Costs?

This service is FREE of charge for both contractors and agencies to take advantage of.

How does Express Processing Save Time?

We have designed the payment schedule so that it is as easy and quick to fill in as possible. The workers Name and Rate (up to 4 different pay rates) have to be inputted just once. Then all you have to do each time you submit a payment schedule is update the number of hours worked by each of your contractors and submit. The payment schedule calculates the totals of the intended invoice with and without VAT should you need it.

There is even space on the payment schedule to input the value of “rechargeable expenses”. These are expenses which the client authorises to be paid back to the worker in full.

Some of the timesaving benefits:

  • No raising and issuing of remittances
  • No mistakes in invoicing caused by illegible timesheets
  • No incorrect Invoices
  • All you’re contractors are paid on a set date collectively
  • No invoice credits / refunds to process
  • No rushing to get the BACS payment to Crystal Umbrella
  • Greater flexibility over cash flow
  • Greater control over the time your contractors claim

The Express process only removes the need for Crystal Umbrella to collect timesheets; our responsibilities after this initial stage remain unchanged.

Crystal Umbrella remains responsible for:

  • HMRC Tax & NI calculations
  • All deductions such as pensions, student loans, CSA payments etc
  • Collation and processing of all legitimate business expenses incurred by contractors whilst in contract
  • Issuing of payslips & P60’s
  • All customer servicing relating to payroll
  • Credit Control
  • All reporting back to the HMRC on a quarterly basis

How to join the Express Processing Community?

For more information on Crystal Express, contact our advisors on 0800 848 8888 or email at newbusiness@crystalumbrella.com.

Alternatively, you can contact us online via our Live Assistant or request a call back and an advisor will contact you to discuss your requirements in greater detail.